the grid

the grid

Sunday, 12 October 2025

2025 Session 3 - week 4, sticky notes/scratch pads

 Hello everyone, I hope you all had a decent week. the leaves are turning properly now making the drive home from work in the afternoon on sunny days much prettier than usual, and the students are well into sharing around the Freshers' Flu with staff, another well known seasonal marker!  So far I've avoided it but I am firmly masking and when I had to teach a couple of lab sessions I improved the seal with wardrobe tape - the teaching room is nicely laid out but has no open windows (some CAN open but only if people climb on benches to make it happen manually - old building retrofitted somewhat thoughtlessly, doubtless by the cheap bidder), no air conditioning, is on the afternoon-sun side of the building... so it gets both hot and stuffy.  And we could hardly open the doors to the corridor because firstly, setting a bad example, and secondly, the practical involving grinding and sieving soils then measuring out a lot of fine soil powder for various tests, and this was our first years first introduction to laboratory work, so the corridors would not have stayed clean either.  We use non-contaminated soil from a nice local nature area, it's VERY visible when they do spill anything on tables, floors or their lab coats, and the only chemical involved in this first class is water, so it's a perfect first practical in terms of minimal risk, easy to see if they have or have not spilt a bit or followed the rules about cleaning up as they went AND it yields useful data for later in the course (IF instructions were followed.  I got three reliable-looking datasets from about ten groups this time).  But it was definitely something of a germ party and a dust storm in there!

For stationary this week let's talk about what we use for ephemeral notes.  Despite all my notebooks, I do tend to still need some less permanent writing surface - to remind me to do something in 5 minutes, jot down a number I need in a different software package to look up a student, to make a to-do list for the afternoon, to write down a book name or sketch an explanation for a student.  Do you do all those things electronically, use a whiteboard, use sticky notes (branded or not? shape and size?), use the backs of old handouts and envelopes, keep a reporter's notebook on your desk... many options!  I look forward to hearing what you do!

Two Shoutypants pictures this week - the boy attempting to psychically persuade me to get out the treats, and a clearer shot of the begging/threatening paw he often offers as part of the process(he has very large murder mittens at full spread, but they are very hard to photograph!).  He likes to spread his toes so aaaaallll the very white claws come out then gently pat my leg with just the paddy part underneath, it's somewhat unnerving the first time he does it!

  


LAST WEEK'S GOALS:

DAISY

Complete talk
Record talk
Paper outline and section points to go with talk
All the marking
Web posts
External committee wrap-up
Accounting

DAME ELEANOR HULL

- swim x2 or x3, cardio x3, weights x2, yoga x5
- at least 3 writing sessions (I've scheduled more than that on my calendar; let's see if I can stick to them!)
- grade the rest of the undergrad essays, prep for grad class, write another grad quiz
- read another essay submission
- read the rest of the files for committee work

HEU MIHI

1. Really must read the dissertation, at least the intro + 2 chapters
2. Consider writing LOR, but without a deadline, this may get pushed
3. Read 35 pages of Italian
4. Spend Saturday helping Mom declutter some part of her house

JANEB

SELF-CARE:
a) intentional movement for at least 15 minutes three days b) making a couple of times a week in addition to Inktober,
c) two gently social things (D&D hopefully)
d) keep up reading for pleasure
IMPROVING MY ENVIRONMENT
a) 75%+ of the weekly list of chores
b) make a plan for the shelving in the living room
c) don't make clothes worse
TEACHING AND ADMIN:
a) get week 4 and 5 materials ready to go, and STOP THERE (after this week I'm only coordinating the first years, not teaching the classes, for a couple of weeks - a bit of a breather before things get seriously busy - but I need to focus on research not on teaching this week),
b) limit teaching and admin to 5 hours at weekend
c) review processes for graduate student applications and catch up on relevant emails
d) do appraisal training (new system. SIGH)
RESEARCH
a) multi-author paper (due 15 October) meeting, at least half a day of work.
b) test the computer stuff we set up two weeks ago
c) edit/precis box text using comments.
d) talk about viva preparation with junior PhD student, and post-wildfire issues with junior MSc student.
e) continue to work on budget planning following a meeting last week

JULIE

1. Maximise final afternoon today in other archive before trains stop running on Tuesday (didn't realise this before I came). How many photos can I take in four hours?
2. Maximise rest of time in Barcelona
3. Celebrate my dad's birthday tomorrow.
4. Squeeze in as much time as possible walking around my favourite bits of the city.

SUSAN

1. Last letter of recommendation, due Friday (it's for a grant, and I really want them to get it.)
2. Start planning late October paper
3. Plane tickets for November conference
4. Set up talks
5. Be ready when ILL microfilms arrive to sit and save them to a file, which will be a massive PITA.
6. Clear out one box from the room of doom. (JaneB has a chair of doom, I have a whole room!)
7. Clear the chair in my office of accumulated paper
8. (optimistic) deal with one pile from my desk
9. Keep up with exercise
10. Do fun things at the weekend
11. Maintain healthy sleep schedule

9 comments:

  1. Well that was a week. I'm properly tired, and it's only week three. And not clock change yet. And I lost all self control and ate the bag of Halloween mini chocolate bars I bought to send the nibling this weekend. Sigh!

    I have a LOT of uni-supplier sticky notes, which aren't as sticky as one would help, which need using up, and I usually have conference swag notebooks on my desk as scratch pads (unless they are Quality, in which case they are kept for, well, the notebook stash) or scratch paper in the form of half-sheets of old handouts etc. I TRY to not write anything important on a scrap of paper, anything I want to retain for more than the current day needs to go into a ntoebook to have a chance of actually being retained. I LIKE the premium brand post-it sticky notes, but they feel terribly expensive for ephemeral notes.

    LAST WEEK:
    SELF-CARE:
    a) intentional movement for at least 15 minutes three days yes
    b) making a couple of times a week in addition to Inktober one bit of crochet during a meeting
    c) two gently social things (D&D hopefully) yes - a text exchange, a short D&D session with the nibling wrapping up an arc
    d) keep up reading for pleasure yes - even one chapter counts
    IMPROVING MY ENVIRONMENT
    a) 75%+ of the weekly list of chores yes, this went well this week
    b) make a plan for the shelving in the living room no
    c) don't make clothes worse no - there was a pile collapse looking for long sleeve shirts and I kind of lost my temper and just shoved it all back together roughly.
    TEACHING AND ADMIN:
    a) get week 4 and 5 materials ready to go, and STOP THERE yes. But there was Drama about an assignment and I am tired of dealing with colleagues - NO, telling the first years what to do in the assignment out loud during class is not good enough. it has to be in writing on the ViLE. You KNOW BETTER. Especially when there's flu, COVID and "miscellaneous illness" all over the place. So just DO IT. Gah
    b) limit teaching and admin to 5 hours at weekend ish. Research though... sigh
    c) review processes for graduate student applications and catch up on relevant emails yes, ish - replied to everyone and put them off until the coming week
    d) do appraisal training (new system. SIGH) no time
    RESEARCH
    a) multi-author paper (due 15 October) meeting, at least half a day of work. yes and yes
    b) test the computer stuff we set up two weeks ago half done
    c) edit/precis box text using comments. yes, sent to coauthor for their comments
    d) talk about viva preparation with junior PhD student, and post-wildfire issues with junior MSc student. yes
    e) continue to work on budget planning following a meeting last week no

    ReplyDelete
    Replies
    1. GOALS FOR NEXT WEEK:
      SELF-CARE:
      a) intentional movement for at least 15 minutes three days b) making a couple of times a week in addition to Inktober,
      c) two gently social things (D&D hopefully)
      d) keep up reading for pleasure
      e) do not eat sweet treats already bought for Christmas (not a good move)
      IMPROVING MY ENVIRONMENT
      a) 75%+ of the weekly list of chores
      b) make a plan for the shelving in the living room
      c) don't make clothes worse
      TEACHING AND ADMIN:
      a) week 6 materials ready to go
      b) limit teaching and admin to 2 hours at weekend (I have a three hour research meeting on my "no work day" so...
      c) pick up graduate student applications postponed due to group paper
      d) do appraisal training (new system. SIGH)
      RESEARCH
      a) multi-author paper (due 15 October) - create final draft on Monday, send to the two copy-edit/references volunteers. Submit the whole darn thing on the 15th (allow several hours for the stupid exhausting submission system for this set of journals, and writing the cover letter).
      b) test the computer stuff we set up two weeks ago if possible... collaborator on that project goes away end of week, so we want this ready to go if possible for the next stage
      c) return box text to main team
      d) schedule mock viva for junior PhD student.
      e) find time to work on budget planning following a meeting two weeks ago. Grrr!
      f) work on revise-and-resubmit of the multi-author paper which has been ongoing for at least 5 years. SIGH.

      Delete
    2. I'm having a lot of days on which I need to eat All The Chocolate. You are not alone.

      Who knows, maybe pile collapse will force you to deconstruct the Chair of Doom. And if not, that's okay too. Really, what would you do with another chair? Or a tidy closet? Stand around admiring it in the morning? You're getting dressed and doing stuff. It's all fine.

      Delete
  2. This comment has been removed by the author.

    ReplyDelete
  3. It is definitely autumn here! Strange to be back in jumpers and with the heating on, after wandering around in summer clothes for two weeks. But the leaves are turning here, which is always one of my favourite things.

    Ephemeral notes: I use post-its, but then have the dilemma of where to stick them so they don't get lost. Usually I try sticking them in my diary, on my laptop, etc, but I tend to end up with sad little piles that look ever more tattered. If something is really important, I try to note it down in my diary or deal with it asap.

    Last week:
    1. Maximise final afternoon today in other archive before trains stop running on Tuesday (didn't realise this before I came). How many photos can I take in four hours? - YES (a lot - a bit of a frenzy, but I got through the most important things)
    2. Maximise rest of time in Barcelona - YES (inevitably discovered stuff in the last two days, so ended up working up until the bitter end)
    3. Celebrate my dad's birthday tomorrow. - YES (really nice dinner in a proper old-fashioned Catalan restaurant)
    4. Squeeze in as much time as possible walking around my favourite bits of the city. - SOME (didn't get to a couple of bits. But I did get coffee in a favourite cafe and bought new notebooks from the amazing little stationery shop opposite. And I had a bit of time on Monday before the archive opened to wander round the other town, which is very pretty.)

    This week:
    1. Meeting with PhD student to discuss viva prep.
    2. Reference for another student.
    3. Complete Personal Research Plan (department requirement, but more sensible than other plans forced on us).
    4. Finish typing up some notes, organise photos and notes from this trip.
    5. Put meetings etc in new diary.
    6. Review abstract submissions for big conference next year.
    7. Life admin: book dentist and flu jab, organise son's school trip, order school photos, send sister's birthday card.
    8. Get back to exercise.

    ReplyDelete
    Replies
    1. New notebooks, how on-topic you are! It sounds like an excellent trip. You remind me that I also need a flu shot; I had a plan, then didn't do it, but I feel like I have because there was a plan! Must.do.the.thing. Have a good week!

      Delete
  4. Ephemeral notes, what a good topic. I try to round them up in my little Moleskine or in my paper calendar, but I'm hitting the point where I'm having some sort of block about using them. Again. Often I just make notes in my typed journal, or I'll write on the back of an envelope or some bit of paper that is terribly likely to get lost. Sticky notes are good because I can stick them to something I'll see, like my laptop, and move them into the calendar or little notebook. (I think my block is that I feel like there is just Too Much, and seeing it all written down in some central place makes me panic; not writing it down lets me pretend it's not there, though then I have the nagging anxiety of both trying to remember things and fearing that I have forgotten something important.)

    How I did:
    - swim x2 or x3, cardio x3, weights x2, yoga x5: YES (swim X2).
    - at least 3 writing sessions (I've scheduled more than that on my calendar; let's see if I can stick to them!): YES. I'm still tinkering with an outline for a paper that is supposedly due on Wednesday (and I've had a couple of years to work on it, sigh), but at least now I have an outline. This is good progress.
    - grade the rest of the undergrad essays, prep for grad class, write another grad quiz: Six essays still to go; yes; yes to the online prep quiz, no to the in-class quiz.
    - read another essay submission: NO.
    - read the rest of the files for committee work: NO. I think this year I'm going to rely on the other subcommittees to have done their work properly.
    ALSO: got car serviced, picked up new glasses (which I'm not sure I like) and cat drugs, successfully ran workshop (other one was rescheduled), said yes to request to contribute to festschrift on a schedule that has me muttering "shoot me now," but really I can't turn this one down.

    New goals:
    - swim x2 or x3, cardio x3, weights x2, yoga x5
    - at least 3 writing sessions (TRQ paper, think about abstracts for conferences, festschrift, how to make all this work)
    - grade the rest of the undergrad essays, prep for grad class, write another grad quiz, write another undergrad assignment, comment on in-class undergrad work
    - write a sample syllabus for a proposed course

    ReplyDelete
  5. Scrap paper all the way for sketching, thinking, outlining, and some lists. Sometimes that means I have to file and keep the scrap paper if the stuff I wrote on it is really good! Sticky notes go on edge of computer or on top of laptop lid for “must remember” or for time-sensitive must-do tasks that need to be visible. I have a set of bright neo-yellow large ones for that. I have friendly cat-shaped post-its for putting on documents as reminders, like accounting that gets filed (submitted/paid/closed).

    Last week’s goals
    Complete talk DONE
    Record talk DONE
    Paper outline and section points to go with talk NOTES DONE
    All the marking DONE
    Web posts NOPE
    External committee wrap-up MOSTLY DONE
    Accounting NOPE

    I’ve been struggling with the sheer volume of things… This last weekend had some great catch-up sessions so I feel a bit more up-to-date and in control. This week is tech week for the production I’m playing in so it is theater every single night until Sunday. #Regret because it turns out the part is huge but also terribly written, very easy, and terminally boring, last year's was SO much more fun to play! At least there is some good kid time since we’re both there and there is lots of driving back and forth. One of those “things that will be fun once it gets going, and more fun in the rear-view mirror). Fortunately it is also our Fall break so I do not have classes and days will be perfect for catching up and doing some actual science with students and co-authors.

    This week’s goals
    Paper data processing
    Student abstracts/presentations/posters
    Web posts
    External event and preparation
    Accounting
    Start on giant review committee task
    Two fun friend meetups

    ReplyDelete
  6. I'm not sure that I have much of a system, but I do have habits. I use my Notes function on the laptop or phone, depending on where I am, if I don't have easy access to paper/pen (which are my preference). I use my day planner to jot down tasks that suddenly arise (in the blank Notes section opposite the days of the week). And I'll use post-its or just little random scraps otherwise. Somehow it all seems to come together, more or less--at least I think it does! Who knows what I've forgotten over the years.

    Last week:
    1. Really must read the dissertation, at least the intro + 2 chapters - READ intro + 1 (very long-feeling) chapter
    2. Consider writing LOR, but without a deadline, this may get pushed - NO
    3. Read 35 pages of Italian - YES
    4. Spend Saturday helping Mom declutter some part of her house - YES; this was pretty fun, actually

    Lots of my time has been taken up recently with Program Director stuff, since a colleague was recently diagnosed with breast cancer and we're trying to figure out how to cover her class, rearrange teaching next semester in case she can't come back right away (she was supposed to have 3 TAs, but it would be impossible to reassign them at the last minute, so that has to change), etc. It sounds like she's almost certainly going to be all right, but they won't have all the information until later next month, and she's also very stressed but trying to be helpful--anyway, the main issue is obviously her health, and my stuff is all just incidental to it, but it's still pretty time-consuming.

    This week:
    1. Read ch. 2 and 3 of the dissertation
    2. Write teaching award recommendation after observation
    3. Answer interview questions from my press for a blog post of some kind
    4. Read undergrad's short story ahead of Friday meeting
    5. Read 35 pages of Italian
    6. Keep up with workouts--I might run in a 5k on Saturday, because why not?

    I have many meetings and things int he next few weeks, plus All The Other Stuff, so I think that this is sufficient!

    ReplyDelete